We have a great enhancement to Manufactures that we have launched today: you can now add or remove to your batch recipes as much as you like per manufacture. This essentially means that you can use your Batch Recipe as your base recipe, and then configure variations and changes to it per batch you create.
If you add a one-off ingredient to a batch, this is accounted for in your material inventory history in exactly the same way as the materials in your batch recipe list. All Manufactures now also have a page showing which materials where used, so you can look back and see how your recipes have changed over time.
For more information, we have created a couple of handy help articles here:
How do I add a ‘one off’ material to a manufacture?
How do I remove a material from a manufacture?
Feel free to get in touch if you have any questions!
Another little enhancement this week is the addition of new customer note field that you can use to write a message to appear on your printable invoice.
For a walkthrough on how to use this new field please see our new help article here:
How do I add a custom note to an invoice?
As part of our Etsy variation work, we have just released our first little step in this direction: you’ll now find when you import your orders that the variation selected by the customer will appear in the notes section for each of your line items.
We have some bigger exciting functionality coming up very soon with variations, but hopefully this will help a little with organizing your etsy imported orders in the meantime!
Another new feature is the ability to track your material unit prices manually or automatically - previously, you could only temporarily override a material’s unit price only until new Expenses were added.
To set your material’s unit price calculation preference, you’ll now find a new checkbox on your edit page called “Track my item prices manually?” - selecting this checkbox will mean that you can set your unit price permanently, and any Expenses added for this material in the future will not impact on the unit price set.
A help article with a walkthough on how to change this setting is here:
Can I set my average unit prices manually?
We’ve just released an enhancement to the Expenses page that allows you to add materials directly from this page. Previously, you were only able to add a new Material in name only, and you would need to then edit this material later in time to add additional information such as photos and quantity types.
Now when you open the Add Expense Item box on your Expenses page, you’ll now find an “Add new Material” link that will take you to a form to enter in the Item’s details - without leaving the Expenses page. This should hopefully speed up your Expense logging for new materials quite a bit!
Today we released a couple of improvements to the way we track material stock on hand - each of your material records now have a new tab called “Inventory” that shows a log of all changes (“Inventory Adjustments”) made to the material’s quantity on hand from the moment it was first added to Craftybase.
All quantity adjustments triggered by either a manufacture of a project using this material or a new purchase of the material will now create an Inventory Adjustment log automatically that will show you how much and when the action decreased or increased your quantity on hand.
In addition, we have also created a way to create your own manual inventory adjustments in the system to handle discrepancies that arise from loss, damage and wastage. These can now be added at any time without needing to add manufactures or adjust batch recipes.
We’ve added a couple of new help articles in our help area that should give you a start on how use the new inventory adjustments feature:
What is an Inventory Adjustment?
How do I add an Inventory Adjustment?
Along with this, we have also created a little help guide showing different ways of tracking your materials wastage so you can better decide when it’s best to create a manual adjustment.
Please get in touch if you have any questions about this new feature!
Now that Etsy has released Direct Checkout globally, we have now added support for this to our Etsy Importer.
From today, for any Orders you have received that have been paid using Direct Checkout, details of the payment, including when the payment was made will be attached to the order. At the same time, an automatic expense for the Etsy Direct Checkout Fee you have paid will be added and attached to the order.
Hopefully, this should provide even more accuracy to your order profitability breakdowns so you can see exactly how much you are making per order including all payment fees. Another interesting side of this feature is that you can see at a glance exactly how much of the different types of fees you pay to Etsy so you can manage this more effectively: to access this information, on your Etsy contact page, click on the Expenses tab to see a graph of your expense types per month.
We’ve just released a way to earn huge discounts off your monthly subscription fee - it’s called the Craftybase Referral Program.
Get someone to become a paid subscriber using your unique referral code and you will both receive a 10% discount off your subscription.
For every additional person you refer that also subscribes, you receive an extra 10% off your subscription until your account becomes completely free. That means you only need to refer 10 people, and you will pay absolutely nothing to use Craftybase! A help article explaining some of the finer points of the program is here:
How does the Referral Program work?
In your settings pages, you’ll now find a new Referrals page that will give you a running tally of how many people you have successfully referred to Craftybase. On this page, you will find your unique code and the url you can provide to others, along with some fancy little icons and graphics you can use on your blogs and forum posts.
Here are some ideas to get you going on how to best promote your referral link in order to maximise your discount:
But don’t take this as a definitive list - feel free to use your referral code wherever and however you like!
We’ve just released an improvement to the way material unit prices are calculated so that they much better represent all costs involved in procuring your materials. From today, you’ll now find two average costs on your materials pages:
Average Unit Cost is the listed unit price that you purchased your material at, averaged over all your expenses that you have created. This calculation is particularly good for quick direct unit price comparison when looking at different prices from different suppliers.
Average Actual Cost is the true average price of your materials, meaning that includes all discounts, shipping costs and tax amounts that you paid in purchasing the item. This can be used for price comparison on a more detailed level, as you might find that while Vendor A is cheaper with their published unit prices, their shipping fees makes their actual cost much higher than Vendor B which may have a slightly higher unit price.
We have now switched all profitability calculations around Craftybase to use the new Average Actual Cost value rather than basic Average Unit Cost as as it factors in many of oft-forgotten “hidden costs” and is thus much better representing your true margins on your products - allowing you to be much more accurate and confident in setting your prices.
Related help article:
How are the average costs for a Material calculated?
It’s been a little while since the last weekly little improvements update, but that doesn’t mean we haven’t been busy! Here’s a bit of a rundown of what we have been working on lately: